Using I-Genius software, a school can maintain fees operations so easily and accurately. Just need to create fees heads and define fee plan of the school. Here we are going to show you how to create fees heads.
1) Click on Masters menu and click on Fees Head option.
2) Click on New button.
3) Type Fees Head. Like "Admission Fees", "Tuition Fees", "Building Fund"
4) Select Group Name.
Group Name is a group under which we have included all our heads. Some schools want to create different groups. For eg. they want to show admission fees, development fees, annual charges under Management Group and other fees heads like tuition fees, library fees, computer fees, sports fees under General Group. To add more groups, click on + sign next to this field. Fees Head Group windows will open up.
5) Select Ledger Account Name for this fees head. In Financial Accounting Reports, fees collected under this head will be shown as per selected Ledger Account. For Example a school wants to check how much total Building Fund has been received in one month then they need to check ledger. So be careful about selecting Account Name. In case you need to create new account, click on + sign next to this field. It will prompt you to Create a new Account.
6) Select Frequency value. Frequency means interval at which fees becomes due towards a student. Let's say, you want "Annual Charges" to be taken only once in a year, then select its frequency as "Annual". "Building Fund" You want every quarter then select its frequency as "Quarterly" "Examination fees" 2 times in a year, then select frequency as "Half Yearly" "Tuition Fees" Every Month, then select it as monthly
Notice when you select your frequency, I-Genius ticks some months automatically. e.g. as you select "Annual", then "Apr" month is ticked automatically and intelligently. It means we are telling I-Genius Software that this fees head is to be taken in April month. Here you have option to change your desired month. If you want to take fees in Oct, then you can select "Oct". Generally whatever is practiced, that it assumes automatically.
9) Click Save button to save the details. This way, we can create different Fees Heads.
Create Fee Plan
1) On the main window, click on Fees Plan button or in Masters menu click on Fees plan option.
2) Click on New button. Select Fees Heading, type fees value, select class and category.
3) Click on Save to save fees plan. This way, we can create Fee Structure of our school.
